What You Don't Know About Notaries Might Definitely Injure You

I have been notarizing documents for over 12 years and am astounded by the extraordinary variety of inept notaries that are notarizing files on a daily basis and how little the general public understands about this serious problem-until they learn more about it the hard way. I have personally seen hundreds of files rejected by county clerks and consulates for overlooking needed notary wording, consisting of inaccurate information, using fuzzy stamps and a range of other reasons. Every day, these inexperienced and apparently clueless notaries put countless legal documents and legal plans at risk-from Power-of-Attorney and Loan Documents to Prenuptial Agreements, Travel Permission Wills and kinds.

A high percentage of notaries do not understand even the a lot of standard notarization requirement: that a notarized document include either what is known as a notary "acknowledgement" or a "jurat," 2 types of notary declarations that are the core of a notarization. Having simply the notary's commission stamp and signature on a file, a common practice by many notaries, does not make it notarized.

And you do not need to take my word for it. A research study by one state association of notaries a couple of years earlier validated that "a majority of notaries" were "not performing their duties correctly." The study occurred in NY but it might have been done throughout the United States with the very same outcomes.

Another error notaries make is connected to the location where the notarization takes place. The notary section must include the notary "venue": the state and county where the notarization took place. Instead of writing in where the notarization occurred, numerous notaries frequently write in the county in which they have their notary commission filed (info that is included on their notary stamps and not what is needed for the venue). Or they don't see that the notary location is completely omitted from the document and do not add it.

Notary customers are constantly caught off-guard by this negligence or incompetence and it often check here has significant effects. Regularly, a client will wind up waiting on a government agency line for an hour or two to get a notarized file authorized and after that need to start from scratch when the document is rejected because the notary had no concept exactly what she or he was doing. The notary consumer might even have a flight later that day that will need to be delayed or cancelled due to not being able to get his or her files effectively authorized in time. I would bet there are worse disasters that unskilled or inept notaries have triggered that I am simply not familiar with.

Action needs to be required to prevent these sloppy practices from continuing. It's time the Secretary of State or Lieutenant Guv in all 50 states-- from NY to California-- actioned in and started keeping an eye on notaries more carefully. To evaluate their skills, test administrators need to provide notaries a variety of sample files (not theoretical multiple-choice questions that have little relevance to notarizing a real document) and should be advised to notarize the test documents for various functions, including global usage. We can lastly weed out the great notaries from the bad, reduce the number of legal files that have to be re-executed, re-notarized and re-authenticated and to offer the general public a break.


They may study for a couple of hours or days, take the notary license test and then just begin stamping away with no genuine understanding of the principles of notarizing or the necessary notary requirements. A high percentage of notaries do not understand even the many standard notarization requirement: that a notarized document consist of either what is understood as a notary "acknowledgement" or a "jurat," two types of notary statements that are the core of a notarization. Having simply the notary's commission stamp and signature on a document, a typical practice by lots of notaries, does not make it notarized.

Instead of composing in where the notarization took place, numerous notaries often write in the county in which they have their notary commission filed (info that is consisted of on their notary stamps and not exactly what is required for the location).

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